Privacy Policy
This policy explains what happens to your information when you use Comquat CV Rewrite at cv.the-common-people.com. We keep it plain, and we keep your data for as little time as we can.
Who we are
Comquat CV Rewrite is run by Comquat Ventures UK Ltd, a private limited company registered in England and Wales (company number 17581616). Comquat is the CV Rewrite and Interview Prep app from The Com'mon People. We are the "data controller" for the information described here.
Contact for any privacy question or request: [email protected].
Post: Comquat Ventures UK Ltd, 102 Stevenage Road, Hitchin, SG4 9DQ (our registered office).
What we collect
- The CV and job advert you upload or paste.
- Any answers you give to our questions, typed or recorded by voice, and any answers you give for a cover letter.
- A photo, only if you choose to add one to your CV.
- Your name and email address, held in your Comquat account so you can sign in (see Your Comquat account below), and used, if you ask, to email your finished CV to you.
- A record that you ticked the box to confirm you'd checked your CV or cover letter before downloading it.
- Any feedback you choose to leave: a star rating and an optional comment.
- One essential session cookie (see Cookies below).
Your CV will contain personal information such as your name, contact details and work history. Please leave out anything you wouldn't want processed, and avoid special category data (for example health or ethnicity) unless it is genuinely needed for the role.
Why we use it, and our legal basis
- To rewrite your CV, build your skills match report, and let you preview and download the result. This is necessary to provide the service you asked for.
- To transcribe a voice answer, only if you choose to record one. This is based on your consent, and you can always type instead.
- To sign you in and email you your CV. This is necessary to provide the service.
- To read your feedback and improve the app. This is our legitimate interest in making Comquat better.
Your Comquat account
A free Comquat account gives you one sign-in for CV Rewrite and Interview Prep. If you create one, we keep:
- Your name and email address, so you can sign in and we know what to call you.
- Your password, if you set one, stored only as a scrambled one-way code. We can't see it. You can sign in with an email link instead.
- Your email choices: which of our newsletters and updates you've ticked, plus a record of when you ticked or unticked each one.
- Your download confirmations: a record, with the date and time, each time you tick the box to say you've checked your CV or cover letter before downloading it.
- When you joined and when you last signed in.
As we add features, your account will also hold the CVs and interview prep reports you make, your master CV and an optional profile with a photo. We'll update this notice before each of those goes live.
Why, and our legal basis. We use your account details to provide the account you asked for (contract). We keep your download confirmations because we have a legitimate interest in being able to show you checked your documents yourself before using them. We only send you the newsletters and updates you've ticked (consent), and you can untick them at any time from your account page.
Where it's kept. Your account is stored with Supabase, in their London data centre. Only you can see your account. We only look at it to help when you ask us to, or to fix a problem.
AI and your details. Nothing in your account (your name, email, password or email choices) is sent to an AI service.
How long we keep it. Until you delete it. You can do that yourself from your account page at any time, and it removes everything straight away, including your place on our mailing list. If you don't sign in for three years, we'll email you a month before closing your account, and then delete it.
Who processes your data for us
We use a small number of trusted service providers ("processors"), who act only on our instructions:
- Anthropic: the AI that reads your CV and the advert, rewrites your CV and builds your skills match report.
- OpenAI: turns a voice answer into text, only if you record one.
- Supabase: stores your Comquat account and handles signing in, in their London data centre.
- Resend: sends your sign-in emails, your finished CV if you ask, and any newsletters you've ticked.
- Render: hosts the app.
Some of these providers are based in the United States. Where your data is transferred outside the UK, it is protected by appropriate safeguards such as Standard Contractual Clauses. We do not sell your data, and we do not use it to train AI models.
CV Rewrite is free and we don't take payments for it. If that ever changes, we'll update this policy before any payment is taken.
How long we keep it
- Uploaded files are deleted from our server as soon as the text has been read out of them.
- Your CV, advert, answers, photo and skills match report are held only for your working session (up to three hours) so you can tweak and re-download, then discarded. We don't keep a copy of your CV afterwards.
- Your Comquat account is kept until you delete it, or until it has gone unused for three years (see Your Comquat account above).
- Feedback is kept so we can learn from it. Ask us and we'll delete yours.
- Emails we send you may stay in our email system as a record.
Your rights
Under UK data protection law you have the right to access your data, to have it corrected or erased, to restrict or object to its use, to data portability, and to withdraw consent at any time. If you have a Comquat account, you can download everything it holds, correct your name and delete the account yourself from your account page. For anything else, email us at the address above. Because we delete your CV data quickly, there may be little left to act on once your session has ended.
If you're unhappy with how we've handled your data, you can complain to the Information Commissioner's Office (ICO) at ico.org.uk.
Cookies
We use one essential "session" cookie so the app can remember your progress while you use it. If you sign in to a Comquat account, we also use essential sign-in cookies that keep you signed in across CV Rewrite and Interview Prep. We don't use tracking, analytics or advertising cookies, so there's nothing to opt into.
Security
The app runs over an encrypted (HTTPS) connection and we limit how long your data exists. No system is perfectly secure, but we take reasonable steps to protect your information.
Changes
We may update this policy from time to time. The "last updated" date at the top shows when it last changed.